HROCC Board of Directors Meeting

Board of Directors Meeting Agenda

October 20, 2020; 6:00  - 7:30 pm

Zoom Teleconference link:https://us02web.zoom.us/j/89233299086

or Dial-in number: (346) 248-7799, Meeting ID code: 892 3329 9086#

1. MEETING CALL TO ORDER 

1. Announcements, Additions to Agenda

2. In Attendance, Introduction of Guests

2. PREVIOUS BUSINESS

1. Approve previous meeting minutes

3. BOD/COMMITTEE REPORTS

1. Treasurer Report             Becca Sanders 

- End of Month balance

- 2021 Proposed Budget

1. President Report            Alina Iofciu 

- Port 2021 lease update

- BOD recruitment

1. Sergeant at Arms Report        Wayne Robson 

- Update on trailer relocation to storage facility

1. Race Committee Chair & Keiki         Terese Roeseler 

-PNWORCA November 7th meeting

1. Steers Report                N/A

4. NEW BUSINESS/ACTION ITEMS

1. Club Bylaw Changes Discussion

2. Annual All Club Meeting Oct 26, 2020 from 6 - 7:30 PM

Zoom Teleconference link https://us02web.zoom.us/j/89682560696 or 

Dial-in: 669-900-6833; Meeting ID: 89682560696#

1. President Report           

Alina Iofciu 

NEW BUSINESS/ACTION ITEMS

• Club Bylaw Changes Discussion: $1,500 purchasing authority

The original bylaws stated that any 2 directors may authorize requests for expenditures and purchases up to $250. and that over $500 needed to have a majority vote of the board and of a quorum of 10% of membership.

1. Any requests for club improvement purchases must be approved by a majority/ quorum of the Board of Directors for items valued up to $1,500. A request for more than $1,500 will need to be reviewed and pre-approved by majority/ quorum of the Board of Directors and a 10% membership vote.

2. Any one Director of the Board may authorize or pre-approve any requests for payment of Club improvement expenditures and purchases valued up to $1,500. A request for more than $1,500 will need to be reviewed and pre-approved by majority or quorum of the Board of Directors and a 10% membership vote.

3. Set up an Annual “Operations Budget” i.e. $800 (as an example) whenever a Board Member spends on such items they must report their purchase to the treasurer who can keep a tab on the total $’s spent and if the purchase exceeds the budget, refer it to the full Board to approve. 

• Annual All Club Meeting Oct 26, 2020 from 6 - 7:30 PM

Zoom Teleconference link https://us02web.zoom.us/j/89682560696 or 

Dial-in: 669-900-6833; Meeting ID: 89682560696#

Adjournment time: