Board of Directors Meeting Agenda
October 20, 2020; 6:00 - 7:30 pm
Zoom Teleconference link:https://us02web.zoom.us/j/89233299086
or Dial-in number: (346) 248-7799, Meeting ID code: 892 3329 9086#
1. MEETING CALL TO ORDER
Announcements, Additions to Agenda
In Attendance, Introduction of Guests
2. PREVIOUS BUSINESS
Approve previous meeting minutes
3. BOD/COMMITTEE REPORTS
Treasurer Report Becca Sanders
- End of Month balance
- 2021 Proposed Budget
President Report Alina Iofciu
- Port 2021 lease update
- BOD recruitment
Sergeant at Arms Report Wayne Robson
- Update on trailer relocation to storage facility
-PNWORCA November 7th meeting
Steers Report N/A
4. NEW BUSINESS/ACTION ITEMS
Club Bylaw Changes Discussion
Annual All Club Meeting Oct 26, 2020 from 6 - 7:30 PM
Zoom Teleconference link https://us02web.zoom.us/j/89682560696 or
Dial-in: 669-900-6833; Meeting ID: 89682560696#
Port of Hood River finalizing our 2021 lease; Vendor letter of interest not required.
2021 Board of Directors recruitment update and proposed candidates:
President Elect - still vacant
President - Bernie
Past President - Alina Iofciu
Treasurer - Becca
NEW BUSINESS/ACTION ITEMS
Club Bylaw Changes Discussion: $1,500 purchasing authority
The original bylaws stated that any 2 directors may authorize requests for expenditures and purchases up to $250. and that over $500 needed to have a majority vote of the board and of a quorum of 10% of membership.
Any requests for club improvement purchases must be approved by a majority/ quorum of the Board of Directors for items valued up to $1,500. A request for more than $1,500 will need to be reviewed and pre-approved by majority/ quorum of the Board of Directors and a 10% membership vote.
Any one Director of the Board may authorize or pre-approve any requests for payment of Club improvement expenditures and purchases valued up to $1,500. A request for more than $1,500 will need to be reviewed and pre-approved by majority or quorum of the Board of Directors and a 10% membership vote.
Set up an Annual “Operations Budget” i.e. $800 (as an example) whenever a Board Member spends on such items they must report their purchase to the treasurer who can keep a tab on the total $’s spent and if the purchase exceeds the budget, refer it to the full Board to approve.
Hood River Outrigger Canoe Club is a 501(c)3 all volunteer non-profit organization